What price is currently published?
The starting price for private team training is $4,000 + GST for up to ten people, followed by $200 + GST per additional participant1. The word from matters: it is a published starting point, not a promise that every combination of course, travel and preparation has the same total cost. Request a proposal for the actual work.
Public workshops have a separate published starting price of $399 + GST per person, with dates shown on the workshops page when available1. A public seat and a private workshop solve different scheduling and group-practice needs. Check whether a date is actually listed before treating a public workshop as a bookable alternative.
This guide uses thecolab.ai’s published prices rather than a claimed national average. Providers can offer different scopes and formats, and an old competitor price may no longer apply. Ask each provider for the same brief so the comparison concerns what your team will receive, not just the smallest number in a search result.
How should we compare different team sizes?
Start by counting the people who will practise during the session, including anyone joining remotely. The published base covers up to ten participants1. A smaller group still needs preparation and delivery, so do not assume the private fee falls in direct proportion to headcount. Confirm the quoted group and format with the trainer.
For a group of eleven, the published calculation starts with the base $4,000 + GST and adds one $200 + GST participant amount1. For a larger group, apply the same stated increment to people above the included group, then confirm whether the proposed exercise and facilitation remain suitable. This is a calculation method, not a separate package or binding quote.
Consider the practical effect of group size as well as the arithmetic. Participants need time to ask questions and have their output reviewed. If the roles differ substantially, ask whether a shared introduction followed by focused practice would fit. The provider should explain the proposed scope before you compare totals.
| Group | Published starting calculation | What to confirm |
|---|---|---|
| Up to ten people | From $4,000 + GST1 | Course, delivery and final scope |
| Eleven people1 | Base from $4,000 + GST plus one $200 + GST extra-person amount1 | The quoted total and facilitation plan |
| Larger group | Base from $4,000 + GST plus $200 + GST for each person above the included group1 | Whether the format suits the participants |
What should be included in a workshop proposal?
Look for a defined audience, the work participants will practise and the outputs they are expected to produce. The published ChatGPT essentials course describes a half-day format, preparation needs and follow-up2. Use the relevant course page as a starting point, then ask the proposal to identify the exercises and review steps for your group.
Preparation should include enough discussion to choose appropriate examples and understand account access. Clarify whether the trainer will use fictional material, cleared extracts or documents your team prepares. Do not assume that tailoring includes unrestricted research, system configuration or rewriting your policies. Put any additional work into the agreed scope.
Ask what happens after the session. A prompt sheet, a checked example and a route for a follow-up question are different from ongoing support or a managed rollout. The written proposal should explain the actual inclusion. A vague promise of continuing help is difficult to compare and may leave both parties with different expectations.
Which costs sit outside the training fee?
Software access is a separate decision. Staff may have different accounts, and the features needed for an exercise can vary. Ask your administrator to confirm the approved tools before buying new subscriptions. A workshop price should not be interpreted as including vendor licences unless the proposal explicitly says that it does.
Consider the team’s own preparation and attendance time. Someone may need to choose examples, clear them for use and test account access. Participants will also spend time practising and checking outputs afterwards. Record those activities in the planning sheet so the business understands the commitment beyond the invoice.
For workplace delivery, ask about venue, equipment and travel terms. Remote delivery also needs a suitable setup and agreed access. Do not assume that a location listed on a training website means a public venue is booked or that travel is included. Confirm the delivery arrangement in the proposal for your actual team.
How should we handle GST and the budget approval?
The published training amounts on this site are exclusive of GST and are labelled accordingly1. Ask for a proposal or invoice that clearly states the applicable tax and total. Keep the organisation’s accounting treatment with the person responsible for its finances rather than treating a marketing price as tax advice.
Use consistent columns when comparing proposals: training scope, stated fee basis, tax presentation, additional charges and total payable. A quote with tax included cannot be compared directly with an exclusive figure without reconciling the basis. Record what is confirmed and what remains an estimate or an unanswered question.
Separate approval to investigate from approval to book. An enquiry can gather information without committing the business. Before accepting a proposal, make sure the person with purchasing authority has seen the final scope, payment terms and cancellation arrangements. Keep that approved version so later changes can be discussed against the same starting point.
What does a useful value comparison look like?
Choose a real work problem and define an acceptable output before judging the course. An accounts team might need a repeatable exception-checking method; administrators might need a clearer handover process. The value question is whether participants can produce and review the required work, not whether a demonstration generates text quickly.
Plan to compare total effort on a permitted task after training. Include drafting, checking, correction and the time of anyone who approves the result. Record unsuccessful attempts as well as useful ones. This produces evidence for a later decision without turning an imagined time saving into a financial claim before the team has tried the process.
Avoid making the trainer’s quote depend on an invented return figure. Ask how the session will teach checking, what examples will be retained and how the team can evaluate its next practice attempt. A sensible proposal can explain the learning work without guaranteeing a productivity percentage, revenue increase or reduction in staffing.
What information should we send for a quote?
Describe the roles attending, the approximate group size and the recurring tasks that need practice. Mention the tools already approved, any account uncertainty and the preferred delivery. If you have a planning window, state it as a preference rather than assuming availability. The trainer can then respond with questions or a proposed course.
Give an example of the task in plain language. “Our administrators turn meeting notes into a handover and want to check missing owners” is more useful than “We want to do AI.” Explain who reviews the result and what would make the workshop worthwhile. This helps keep the proposal focused on work the group can actually assess.
Do not attach confidential source material merely to ask about a session. A fictional description is enough to start the conversation. The information boundary and any cleared documents can be agreed later. Keep a list of open questions about equipment, preparation, follow-up and terms, then resolve them against the written proposal.
When is a free introduction the right first step?
An individual exploring basic prompts can use the free online introduction before asking the organisation to fund facilitated training. That lets them try the exercises, inspect the feedback and identify questions. It also helps a team lead distinguish a need for beginner practice from a need for policy decisions or a structured rollout.
A private workshop is useful when people need to practise together, discuss mistakes and establish shared checking habits. Public training can suit individual attendance when a genuine date and suitable scope are available. Choose using the participants’ needs rather than treating every paid format as interchangeable.
Follow the course links below to inspect the published scope, then send a short team brief. thecolab.ai will discuss the course and delivery before a booking is made.