WEBVTT 00:00:00.820 --> 00:00:04.980 Before you use a ChatGPT answer, ask one question. 00:00:05.000 --> 00:00:07.560 What happens if it's wrong? 00:00:07.830 --> 00:00:10.610 This fictional meeting summary says the work is due on 00:00:10.630 --> 00:00:13.430 Friday. The notes never set a date. 00:00:13.450 --> 00:00:16.510 Clear wording doesn't make that promise true. 00:00:21.180 --> 00:00:24.180 Before a real task, think about the people and the 00:00:24.200 --> 00:00:27.120 information involved, and who will read the result. 00:00:27.140 --> 00:00:30.660 A small internal reminder and an employment decision need 00:00:30.680 --> 00:00:33.060 very different levels of review. 00:00:34.130 --> 00:00:37.050 New Zealand privacy law still applies when organisations 00:00:37.070 --> 00:00:39.670 use AI with personal information. 00:00:39.690 --> 00:00:43.650 Keep real staff and client records out of these exercises. 00:00:43.670 --> 00:00:47.210 And never paste passwords or access codes. 00:00:48.240 --> 00:00:50.260 Removing a name isn't enough. 00:00:50.280 --> 00:00:54.400 An address, a unique job title, or a mix of small details 00:00:54.420 --> 00:00:56.400 can still identify someone. 00:00:56.420 --> 00:00:59.100 For practice, invent the whole situation, 00:00:59.120 --> 00:01:01.980 or use the examples in these lessons. 00:01:03.050 --> 00:01:05.090 Then, use four checks. 00:01:05.110 --> 00:01:08.050 Source: compare with the original. 00:01:08.070 --> 00:01:11.730 Facts: verify the important facts and numbers. 00:01:11.750 --> 00:01:15.530 Gaps: find missing details and added promises. 00:01:15.550 --> 00:01:19.050 Impact: decide who must approve the use. 00:01:20.120 --> 00:01:21.980 Open the linked source yourself. 00:01:22.000 --> 00:01:24.300 A link on its own isn't proof. 00:01:24.320 --> 00:01:27.440 If a draft claims a rule, find the original, 00:01:27.460 --> 00:01:30.860 read the passage, and check that it applies to you. 00:01:31.110 --> 00:01:34.950 Record any uncertainty, and ask the right person to review 00:01:34.970 --> 00:01:37.650 decisions with real consequences. 00:01:38.720 --> 00:01:42.580 Next, your team needs a policy people can actually follow. 00:01:42.600 --> 00:01:45.060 The course starter names the approved tool, 00:01:45.080 --> 00:01:47.580 the allowed tasks and data, the reviewer, 00:01:47.600 --> 00:01:49.720 and the incident contact. 00:01:49.990 --> 00:01:52.950 Fill it in for an invented organisation first. 00:01:52.970 --> 00:01:56.290 Then ask your manager and privacy officer to adapt it. 00:01:56.310 --> 00:01:59.430 The template isn't a privacy assessment. 00:01:59.700 --> 00:02:01.860 And say what happens after a mistake: 00:02:01.880 --> 00:02:04.600 who to contact, and how to report it. 00:02:04.620 --> 00:02:08.320 Agree on that before anyone uses real records. 00:02:09.390 --> 00:02:10.753 Now, your next week. 00:02:10.773 --> 00:02:12.070 Five minutes a day. 00:02:12.090 --> 00:02:14.573 Review your settings, draft an email, 00:02:14.593 --> 00:02:17.536 try a quote note, summarise meeting actions, 00:02:17.556 --> 00:02:20.500 check the small dataset, revise a procedure, 00:02:20.520 --> 00:02:23.210 and talk through the policy. 00:02:23.420 --> 00:02:25.920 Keep the source, the prompt, the revision, 00:02:25.940 --> 00:02:27.660 and a quick check note. 00:02:27.680 --> 00:02:31.520 Notice which checks come easily, and which need help. 00:02:32.570 --> 00:02:35.590 Then finish the final quiz, and review your progress. 00:02:35.610 --> 00:02:37.530 You can keep practising for free. 00:02:37.550 --> 00:02:39.850 Share one useful habit with a colleague, 00:02:39.870 --> 00:02:41.470 or your manager. 00:02:41.720 --> 00:02:44.720 If you'd like guided help, the courses page lists more 00:02:44.740 --> 00:02:47.796 courses and workshops, including half-day workshops for 00:02:47.816 --> 00:02:48.980 teams. 00:02:49.250 --> 00:02:52.273 Pick the next step that fits your job and your team. 00:02:52.293 --> 00:02:54.858 This is independent training from The Colab. 00:02:54.878 --> 00:02:57.510 We're not affiliated with OpenAI.