WEBVTT 00:00:00.820 --> 00:00:04.320 Useful work often needs more than a fresh chat. 00:00:04.340 --> 00:00:06.820 ChatGPT has features for related work, 00:00:06.840 --> 00:00:09.240 for documents, and for data. 00:00:09.510 --> 00:00:11.570 We'll try them with invented material. 00:00:11.590 --> 00:00:14.190 And if a feature is missing on your plan, 00:00:14.210 --> 00:00:17.070 each lesson gives you a plain text alternative. 00:00:21.740 --> 00:00:24.200 Start with the job, not the buttons. 00:00:24.220 --> 00:00:27.440 Our invented office needs a visitor checklist from a few 00:00:27.460 --> 00:00:30.100 short notes. Keep the notes beside the draft, 00:00:30.120 --> 00:00:33.260 so every step traces back to something the office actually 00:00:33.280 --> 00:00:34.580 supplied. 00:00:35.650 --> 00:00:38.710 A project keeps chats, files and instructions together. 00:00:38.730 --> 00:00:42.770 If it's available, create a Builder practice project. 00:00:43.040 --> 00:00:45.320 Add instructions for short New Zealand emails, 00:00:45.340 --> 00:00:47.720 with unknown details left visible. 00:00:47.740 --> 00:00:51.060 Keep the practice private, and review who has access 00:00:51.080 --> 00:00:53.760 before you ever share real work. 00:00:54.750 --> 00:00:58.010 The notes say a visitor signs in, meets the host, 00:00:58.030 --> 00:00:59.470 and gets a safety briefing. 00:00:59.490 --> 00:01:01.630 They don't say who gives the briefing. 00:01:01.650 --> 00:01:03.710 So that stays an open question. 00:01:03.730 --> 00:01:07.970 A checklist that invents responsibility isn't complete. 00:01:09.040 --> 00:01:12.007 Next, numbers. Upload our small jobs CSV, 00:01:12.027 --> 00:01:13.784 or paste the three rows. 00:01:13.804 --> 00:01:17.909 Ask for the total quoted value, the total accepted value, 00:01:17.929 --> 00:01:20.700 and the ratio between them. 00:01:20.910 --> 00:01:23.698 Quoted comes to thirty-seven thousand dollars. 00:01:23.718 --> 00:01:25.609 Accepted, twenty-nine thousand. 00:01:25.629 --> 00:01:28.417 That's about seventy-eight point four percent. 00:01:28.437 --> 00:01:30.710 Check the sums yourself. 00:01:31.780 --> 00:01:35.320 Before you ask, pin down the question and the unit. 00:01:35.340 --> 00:01:38.420 Counting jobs is different from adding values. 00:01:38.440 --> 00:01:42.320 And if a chart appears, check its title and labels. 00:01:42.590 --> 00:01:45.450 Because that number describes accepted value. 00:01:45.470 --> 00:01:47.590 It doesn't tell you how many jobs were won, 00:01:47.610 --> 00:01:49.470 or whether any of them made money. 00:01:49.490 --> 00:01:53.370 A correct sum can still answer the wrong question. 00:01:53.640 --> 00:01:56.520 Uploads and analysis are limited on Free, 00:01:56.540 --> 00:01:59.420 so pasting the rows as text is fine. 00:02:00.470 --> 00:02:04.190 For writing, ChatGPT may put a draft in a writing block 00:02:04.210 --> 00:02:05.790 that you can edit directly. 00:02:05.810 --> 00:02:09.470 If you don't see one, just ask for revisions in the chat. 00:02:09.490 --> 00:02:12.430 Ask for one change, like clearer headings, 00:02:12.450 --> 00:02:14.890 then compare it with the notes again. 00:02:15.940 --> 00:02:17.800 Memory can use relevant preferences, 00:02:17.820 --> 00:02:19.440 when it's turned on. 00:02:19.460 --> 00:02:21.840 Connected apps can bring in work sources, 00:02:21.860 --> 00:02:24.100 when they're available and approved. 00:02:24.120 --> 00:02:26.700 Different features, different settings. 00:02:26.720 --> 00:02:30.480 Review the permissions, and open the original source. 00:02:31.550 --> 00:02:34.070 You don't need to connect your business drive to finish 00:02:34.090 --> 00:02:37.970 this course. Use our fictional procedure and data. 00:02:39.040 --> 00:02:42.060 Try one feature, ask one clear question, 00:02:42.080 --> 00:02:43.500 and check the result. 00:02:43.520 --> 00:02:45.760 Then write a short handover note: 00:02:45.780 --> 00:02:48.100 the source you used, what you checked, 00:02:48.120 --> 00:02:50.180 and what's still uncertain. 00:02:50.450 --> 00:02:53.530 Give the reviewer the original material alongside the 00:02:53.550 --> 00:02:56.410 draft. That's the habit worth keeping.